Fee Structure
All Students
Application Fee. The College application fee of $50 must accompany the initial application for admission. This fee is not refundable.
Laboratory Fees. Laboratory fees are required for some courses and are indicated in the course descriptions. The charge covers the use of laboratory equipment, machinery, chemicals, supplies, computers, and business machines. The laboratory fees are payable at the time of registration and are not refundable.
Change of Schedule Fee. A deferred registration fee of $10 is charged for each change of schedule initiated by the student which involves the addition of a course or the changing of a section. This fee must be paid immediately following approval of the schedule change. The fee is not refundable.
Full-Time Students
Comprehensive Services Fee. The Comprehensive Services Fee covers some of the costs associated with the Alumni Healthful Living Center, Campus Center, health services, counseling, placement services, technology fees, and other support activities at the College. The fee is $847.00 per semester for full-time undergraduate students.
Health Insurance Fee. The College makes available a general health insurance program provided by an outside carrier. This program is optional. Coverage begins at the start of the school year and continues for 12 months. The fee for this program appears on the statement of charges, and, if a student elects not to participate, the waiver card included with the statement must be returned to the Health Services Office. See the section entitled “Immunization Requirements” in the “Legal Matters” chapter of this volume for insurance requirements necessary for registration.
Student Activities Fee. Each student, by vote of the Student Association and endorsement of the Student Senate, is assessed $150 (FY08-09 rate) per semester as a Student Activities Fee. Payable at the beginning of each semester, the fee is not refundable. Funds derived are allocated through the Student Senate and provide the principal source of funding for social and cultural programming, traditional events such as Winter Weekend; student clubs and organizations; student publications such as the newspaper and yearbook; and the radio station. The Student Activities Fee also supports publication of the Student Handbook and allows for cooperative funding of such programs as new student orientation, minority and international student groups, and Family and Friends Weekend.
Residential Fees
College housing is available for full-time students, both men and women, in a variety of living styles. Annual room and board fees for the 2009-2010 academic year for each student are as follows:
Double Occupancy/
|
20 meal plan |
$10,980.00 |
|
Gateway Apartments |
*$6,600.00 |
|
Evergreen Village |
*$8,172.00 |
|
New Residence Hall |
*$8,472.00 |
*Room fee only.
General Housing Policy: To be considered for residence in college housing, the student must be actively enrolled at the College as a full time, undergraduate degree candidate. Student housing is assigned for the full academic year, unless the student is graduating or withdrawing from attendance at the College, or provides notification, as required, of his/her intent to live off campus. Since campus residency is optional at the College, residency related charges are applied to a student's account only after (s)he has initiated a request for accommodations through the provision of a nonrefundable, nontransferable housing verification payment and fully completed the housing selection process.
Payments and Billing for Campus Residency: The procedure differs for incoming and currently matriculating students, as follows.
For incoming students, the housing verification payment (to the amount of $300.00) is due immediately upon notification of acceptance from the Admissions Office or as otherwise defined by the College. Following receipt of this payment, the student will be billed the residency fee (room and board) as an anticipated resident student. Receipt of this payment also authorizes student-initiated participation in the online housing selection process, known as Housing Management Application (HMA). To confirm campus residency, the Student is responsible for completing all components of the online process. Otherwise, the College presumes the student has made other arrangements for accommodations as a commuter.
Currently matriculating students are expected to provide the housing verification payment (to the amount of $500.00) by the application deadline. Receipt of this payment authorizes student-initiated participation in the online housing selection process, known as Housing Management Application (HMA). To confirm campus residency, the student is responsible for completing all components of the online process. Otherwise, the College rightfully presumes the student has made other arrangements for accommodations as a commuter. Any student who submits this payment late will be placed on a waiting list and will choose his/her housing on a space available basis after students who submitted their housing verification payment on time. Proper submission of the housing verification payment and completion of the HMA process will result in the appropriate residency fee (room and board charge, if applicable) billed to the student's account with the College.
Withdrawal from campus residency resulting in commuter status: The College presumes the student is in residence unless (s)he notifies the Residence Life Office, in writing, to the contrary. Written notification must precede other components of the check-out process, such as relinquishment of the key issued at the time of occupancy and/or completion of the room condition record.
a) 2009 Fall Semester: If the student notifies the office of his/her decision to commute by the deadline stated in the Resident Student Housing Agreement (written correspondence received as of this date) then all room and board charges for the fall semester except the housing verification payment will be credited to the student's account. However, if the Student notifies the office, in writing, of his/her decision to commute after this deadline, all room and board charges for the fall semester will be required to be paid in full by the student.
b) 2010 Spring Semester: If the student notifies the office of his/her decision to commute by the deadline stated in the Resident Student Housing Agreement (written correspondence received as of this date) then all room and board charges for the spring semester except the housing verification payment will be credited to the student's account. However, if the student notifies the office, of his/her decision to commute after this deadline, all room and board charges for the spring semester will be required to be paid in full by the student.
Complete withdrawal from the College: All room and board charges except the housing verification payment will be credited to the student's account if (s)he has officially withdrawn from the College prior to the first day of classes for the 2009 fall semester or 2010 spring semester.
All rates are for occupancy on a semester basis and are not refundable or transferable fees. Status as a full-time student must be maintained through mid-semester to qualify for college housing. Failure to meet the established payment deadlines releases the College from any obligation to maintain the housing reservation.
Normally, College residence units must be vacated during regularly scheduled vacation periods. At the close of the academic year for which residency has been authorized, all of the student's personal property is to be removed from the premises and the appropriate checkout procedure is to have been completed. Items left behind shall be considered abandoned and disposed of by the College.
College insurance does not cover any personal property. Students will want to provide coverage through their own or parent insurance program in the event of fire, personal loss, etc.
Residence Hall/Area Damage Deposit. Students are required to leave their living space in good order when departing from the College. A damage deposit of $100 per student is required of all resident students. Damages are charged against occupants when necessary. This deposit is refundable at the end of the senior year or on withdrawal from the College. The refund will be based upon the condition of the living space at the time of departure.
Board
Students residing in traditional or suite-style units are required to participate in a comprehensive meal plan. Students residing in Gateway Village apartments, Evergreen Village, and commuting students may choose to participate in a variety of alternative meal plans. Individual meals are also available on a cash basis. Meal points may be purchased in a variety of denominations and can be used for any food service on campus.
No meals are served during regularly scheduled vacation periods.
On a 20-meal plan, the board fee for the 2009-2010 academic year is $5,112.00.
Board fees are billed on a semester basis and are due and payable by August 1 for the fall semester, and January 2 for the spring semester. Board fees are not refundable either in whole or in part. Food Service professionals are available to assist with dietary concerns, such as food allergies. Detailed documentation from a physician, outlining specific food restrictions and/or needs, should be provided to the Office of Residence Life. An opportunity will then be coordinated to review specific dietary concerns with personnel in Food Service.
Students who fail to follow this process, regardless of its outcome, are not relieved of financial obligations.
General Financial Information
Checks or money orders should be made payable to Western New England College. If sent by mail, they should be addressed to Student Administrative Services.
The Trustees of the College reserve the right to change tuition rates or fees whenever it is deemed necessary.
Students are not permitted to attend any College exercise or class session until they have complied with all regulations concerning registration and have satisfied all financial obligations or made satisfactory arrangements for payment with Student Administrative Services.
All financial obligations to the College must be met before a student may qualify for re-enrollment, a certificate of honorable dismissal, a transcript, or a diploma. The College retains the right under Title IV regulations to withhold student's transcripts because of delinquent loans.
Tuition and fees are due and payable by August 1 for first semester, by January 2 for second semester, or at the time of registration unless arrangements have been made for payments as described in the sections on Prepayment Plan, Tuition Paid by Employers, or Employer Extension Plan.
Auditing. There are no special rates for auditing a class. Students granted permission to audit a course must pay the regular tuition and fees which apply to the course.
Acceptance Deposit
Candidates for full-time admission or readmission, upon receiving final notice of acceptance from the director of admissions, are obliged to forward a nonrefundable acceptance deposit of $100. Payment of this fee must be made by the date indicated in the candidate's notification of acceptance and will not, under any circumstances, be refunded. The deposit will be applied toward the tuition charges in the first semester of attendance in the academic year for which acceptance has been granted.
Expenses for Books and Materials
The cost of necessary books, equipment, and materials varies depending on the courses taken. The cost usually ranges from $900 to $1,200 per year.
Withdrawal and Refund Policy
The College operates on an academic term basis for which commitments are made to teaching staff and to others whose services are essential to the operation of the College. As such, fees (other than tuition) and room and board charges are non-refundable. Tuition is refunded only as stated in the Refund Schedule below. Additionally, tuition and fees are not transferable to future semesters. Refunds will only be granted to students who voluntarily withdraw and comply with the Procedures for Withdrawing as delineated below. Where a student has been separated, dismissed or suspended from the College for academic, disciplinary, or other reasons, refunds will be granted in accordance with the Refund Schedule below.
Refund Schedule
Refunds are made to students who voluntarily withdraw based on the following schedule:
· 100% of the tuition charge, less the tuition deposit, will be refunded if the official withdrawal date is prior to the first day of classes;
· 75% of the tuition charge, less the tuition deposit, will be refunded if the official withdrawal date is during the first week of classes;
· 66 2/3% of the tuition charge, less the tuition deposit, will be refunded if the official withdrawal date is during the second week of classes;
· 33 1/3% of the tuition charge, less the tuition deposit, will be refunded if the official withdrawal date is during the third week of classes; and
· 25% of the tuition charge, less the tuition deposit, will be refunded if the official withdrawal date is during the fourth week of classes.
No tuition refunds will be granted after the fourth week of classes.
Procedure for Withdrawing
If it becomes necessary for full time degree students to withdraw or request a leave of absence from the College, an official form must be completed and filed with the Academic Support Center. This form will be made part of the permanent record maintained in Student Administrative Services (SAS). Prior to completing the withdrawal form, full time degree students are expected to consult with the dean of Freshman & Transfer Students in order to complete a formal exit interview. When such conditions as severe illness or absence from the area prevent a student from filing the withdrawal form in person, an application for withdrawal by mail is acceptable. A letter should state the reasons necessitating the withdrawal and should be mailed to the dean of Freshman and Transfer Students. In the case of part time or graduate students, withdrawal forms are filed with the Academic Dean's Office of the School in which the student's major is administered. The date recorded by the reviewing administrator is considered to be the date of withdrawal.
Any approved refunds will be computed on the basis of this date. Absence from class without completing a withdrawal form does not constitute withdrawal and submission of course drop forms may not substitute for a withdrawal. No refunds are made on any fees other than tuition (with the exception of the dorm damage deposit). Students who withdraw with an unpaid balance will be financially liable for any amount remaining unpaid after a refund credit, if any, has been applied to the balance. No student may withdraw from the College in good standing unless all financial obligations have been met.
Any refund resulting from a reduction in the number of hours registered will be made on the basis of the above schedule. Students taking between 12 and 17 hours per term will not have any adjustment in tuition if, after the course reduction, they are still enrolled in 12 to 17 credit hours. The Higher Education Amendments of 1998 require students receiving Federal Title IV financial assistance who withdraw on or before 60 percent of the way through the semester to have their assistance reduced based on calendar days enrolled versus the length of the semester. Programs affected are Pell Grants, Supplemental Education Opportunity Grants, Federal Perkins Loans, Federal Direct Ford Subsidized Loans, Federal Direct Ford Unsubsidized Loans, and Federal Direct Ford Plus Loans but not Federal Work-Study. The calculation of the amount to be returned to these funds may result in the student owing a balance to the College and/or the Federal Government. Institutional scholarships and grants will be adjusted according to the same percentage as the tuition charges. State Aid will be adjusted according to the same percentage as the federal aid.
Late Payment Charge
A finance charge will be computed by a period rate of one percent per month, which is an annual percentage rate of 12 percent applied to the prior balance after deducting current payments and/or credits appearing on the statement. In no case will a student be able to continue enrollment if the previous semester's charges are not paid.
Prepayment Plan
Students who wish to pay their College charges over a 10 or 12 month period may elect this plan. An application form is required to be completed specifying the amount to be budgeted under this plan. There are no interest or finance charges to use this plan. There is a $50 application and processing fee.
The plan period starts May 1 or July 1 for the academic year beginning in the fall. There is a down payment required if enrollment begins after the start date. A payment schedule is issued and payments are due promptly each month. If the student does not attend, all payments made will be refunded, less nonrefundable charges.
Sibling Discount
This is a $1,000/year discount offered to each sibling when a family has more than one full-time undergraduate child attending Western New England College in a given year. Each student receives a $1,000 credit applied to the tuition billing. The discount only applies to sibling relationships and is only available to full-time undergraduate students.
Employer Extension Plan
This tuition is appropriate for students who receive reimbursement that is paid directly to them, not to the College. Under this plan students have their employer verify eligibility to participate in the plan. Students may defer two-thirds of their tuition payment until 30 days after the semester is completed.
Tuition Paid Directly by Employers
Students whose tuition is underwritten by their employers must furnish at the time of registration, or immediately thereafter, an authorization from the employer indicating that the company is directly paying the cost of tuition. Students with direct pay by their employers remain responsible for their bills.